Microsoft access crosstab query criteria

Rick Brandt. Thank you very much. Sorry for being so thick. I am doing a similar crosstab query but when I enter the parameters in the dialog box and try to run the query, I get a message about invalid bracketing. I am entering the parameter as follows: Forms! Test Product 1 Does anyone know what I could be doing wrong? This is a bit of a bug. You can open your query in SQL view and correct the brackets in your parameter clause.

I have a similar crosstab query I am working on. I have listed the parameters in the dialog box but when I try to run it, it says that the Microsoft Jet Database engine does not recognize the field. Is it a bracket issue? Do you or don't you use brackets? Thanks to everyone I have it working now. Thanks again. Mark Senibaldi. Hi, this was all very helpful but how does the query know which field in the query you are matching the form value criteria to?

Nevermind, I didn't realized that I had to leave the original criteria in the actual query. I have a form with combo boxes where the user selects the criteria. Ann B. I have this same problem but the Crosstab query is only a linked query-and the parameters I am trying to run the query on are not on a field I am pulling in from the crosstab query -but the error messages I am getting are acting like this.

I tried placing the parameters in the dialog box, and I got the invalid bracketing error- I went into SQL to remove them and got additional errors then when trying to save. Learn more. How to add criteria in a cross-tab query? Ask Question. Asked 4 years, 9 months ago. Active 4 years, 9 months ago. Viewed 1k times. Improve this question. Harun24HR Yash Naik Yash Naik 13 7 7 bronze badges. That won't work at all.

Review allenbrowne. Declare custom function and then use that function as criteria. Can you share a sample file, so that we may have a try for you. Add a comment. If you include row sums, the crosstab query has an additional row heading that uses the same field and function as the field value.

Including a row sum inserts an additional column that summarizes the remaining columns. For example, if your crosstab query calculates average age by location and gender with gender column headings , the additional column calculates the average age by location, across all genders. For this example, select ID in the Fields box and Count in the Functions box in order to have Access count the number of products in each intersection of supplier and category.

Leave the Yes, include row sums check box selected. Access will create a column that totals the number of products from each supplier. On the last page of the wizard, type a name for your query and then specify whether you want to view the results or modify the query design. You can change the function that is used to produce row sums by editing the crosstab query in Design view. If you've walked through this example using the Products table from the Northwind database, the crosstab query displays the list of supplier names as rows, the product category names as columns, and a count of the number of products in each intersection.

By using Design view to create your crosstab query, you can use as many record sources tables and queries as you want. However, you can keep the design simple by first creating a select query that returns all of the data that you want and then using that query as the only record source for your crosstab query.

When you build a crosstab query in Design view, you use the Total and Crosstab rows in the design grid to specify which field's values will become column headings, which fields' values will become row headings, and which field's values to sum, average, count, or otherwise calculate. The settings in these rows determine whether the field is a row heading, column heading, or summary value.

On the Create tab, in the Queries group, click Query Design. In the Show Table dialog box, double-click each table or query that you want to use as a record source. If you use more than one record source, make sure that the tables or queries are joined on fields that they have in common.

For more information about joining tables and queries, refer to the See Also section. On the Design tab, in the Query Type group, click Crosstab. In the query design window, double-click each field that you want to use as a source of row headings. You can select as many as three fields for row headings.

In the query design grid, in the Crosstab row for each row heading field, select Row Heading. You can enter an expression in the Criteria row to limit the results for that field. You can also use the Sort row to specify a sort order for a field. In the query design window, double-click the field that you want to use as the source of column headings.

You can select only one field for column headings. In the query design grid, in the Crosstab row for the column heading field, select Column Heading. You can enter an expression in the Criteria row to limit the results for the column heading field. However, using a criteria expression with the column heading field does not limit the number of columns returned by the crosstab query. Instead, it limits which columns contain data. For example, suppose you have a column heading field that has three possible values: red, green, and blue.

If you want to limit the values that display as column headings, you can specify a list of fixed values by using the query's Column Headings property.

For more information, see the next section. In the query design window, double-click the field that you want to use to calculate summary values.

You can select only one field to use for summary values. In the query design grid, in the Total row for the summary values field, select an aggregate function to use to calculate the values.

In the Crosstab row for the summary values field, select Value. On the Design tab, in the Results group, click Run. If you want to specify fixed values to use for column headings, you can set the query's Column Headings property. In the property sheet, just above the General tab, make sure that the Selection type is Query Properties. If it is not, click an empty spot in the space above the query design grid. In the property sheet, on the General tab, in the Column Headings property, enter a comma-separated list of values that you want to use as column headings.

Some characters such as most punctuation marks are not allowed in column headings. SQL view does not limit the number of tables or queries that you can use as record sources for a crosstab query. However, you can help keep the design simple by creating a select query that returns all of the data that you want to use in your crosstab query, and then using that select query as the record source.

On the Create tab, in the Other group, click Query Design. If you are using more than one table or query as a record source, include the table or query name as part of each field name; for example, Sum [Expense].

Separate the list items by using commas; for example, [Budget]. On the third line, after FROM , type a list of the tables or queries that you are using as record sources; for example, Budget, Expense. If you want to sort in descending order, type DESC after the field name or expression.

If you want to sort on an additional field or expression, type a comma and then type the additional field name or expression. For example, IN , , , produces four column headings: , , , If you specify a fixed value that does not correspond to a field value from the pivot field, that fixed value becomes a column heading for an empty column.

You can also use parentheses to group criteria into logical sets. Sometimes, rather than using every value of a field for row or column headings, you want to group the values of a field into ranges and then use those ranges for row or column headings.

For example, suppose you use an "Age" field for column headings. Rather than using a column for each age, you may prefer to use columns that represent age ranges. You can use the IIf Function in an expression to create ranges to use for row or column headings. If none of these intervals is what you want, you should create your crosstab query in Design view, and then use the technique described in this section to create the intervals that you want.

In the query design grid, in the Field row, right-click an empty column, and then click Zoom on the shortcut menu. In the Zoom box, type a field alias, followed by a colon :. Inside the parentheses that follow IIf , type a comparison expression that defines the first range of field values.

For example, suppose you are creating ranges for an Age field, and you want each range to be twenty years. Type a comma after the comparison expression, and then type a name for the range, enclosed in quotation marks. The name you supply is the crosstab heading for values that fall within the range. Type a comma after the range name outside the quotation marks , and then do one of the following:.

For example, a complete nested IIf expression that separates an Age field into twenty-year ranges might look like this line breaks were added for readability :. Note: When Access evaluates the expression, it stops evaluating as soon as one of the IIf statements evaluates to true. You do not need to specify the lower end of each range, because any value that falls below the lower end of a given range would already have evaluated as true.